Job Title: Buyer - TEMP
The purpose of this position is to arrange for the purchase of assigned commodities and services on behalf of the Detroit Housing Commission. Work includes reviewing requests, talking to vendors and department officials, examining price, suitability, and availability of items or services, comparing specifications, and reviewing alternatives. Work is performed independently under the general supervision of the Procurement Manager.
This is a non-supervisory position.
Essential Job Functions
- Perform procurement and salvage sales work in a wide variety of commodity areas in primary area of professional and non-professional services
- Implement, monitor and document the use of policies and procedures for purchasing and contracting in accordance with applicable federal – U.S. Department of Housing and Urban Development and local and laws and procedures.
- Review requisitions and scope of work and confer with customers regarding requirements, specifications, quantity and quality of goods, services and delivery; act as liaison between sites and departments and vendors to insure product suitability, quality, service and to provide support as assigned within the DHC.
- Purchase goods and services for the Commission in accordance with local and federal applicable laws and regulations under the direction of the Deputy Procurement Manager.
- Prepare bid requests, proposals and/or qualifications for a wide variety of goods and services in accordance with specifications of departmental representatives and industry standards; indicate vendors to whom solicitations are to be sent.
- Prepare advertisements and other public notices.
- Arrange and conduct pre-bid/pre-proposal conferences.
- Keep abreast of DHC insurance needs such as liability, property, automobile, boiler, machinery and dishonesty, to ensure adequate levels of coverage are maintained; notify each contractor prior to expiration of the need to renew their insurance certificate, and follow up on status.
- Solicit, receive and analyze quotations for standard and non-standard items; conduct public bid openings/readings, and prepare referrals to requesting departments.
- Prepare evaluation plans for Requests For Proposals (RFP) or Requests for Qualifications /Quotations RFQ); draft recommendation memoranda for the Procurement Manager/Executive Office approvals.
- Serve as a representative from the Procurement Office on evaluation panels, or as proposals or quotations are reviewed.
- Prepares and maintains listings of vendors, catalogs for available use by customers for information on requisites for standard or new products.
- Assembles all documentation to create and maintain solicitation and contract files. This assemblage could include preparing professional and non-professional contract documents, acquiring authorizing signatures, distribution and retrieval of contract award documents.
- Analyze bids and proposals to assure conformity to specifications.
- Correspond with customers and/or vendors regarding bids proposals, requisitions, purchase orders, price changes, adjustments, change orders and/or amendments.
- Produce weekly and monthly reports for the Procurement Manager, including expiring contracts, expiring insurance policies, status reports of activities achieved, and evaluation results of bids and proposals.
- Notify each department of expiring contracts associated with their area three (3) months prior to expiration and follow up on status.
- Conduct formal bid openings as assigned.
- Respond to internal and external inquiries related to assigned procurement work; through telephone calls, memos, provisions of formal letters or DHC forms.
- Establish and maintain electronic and hard copy files for assigned work.
- Assist in conducting review of procurement activities completed by DHC staff and/or Alternative Management entities as needed.
Perform other duties as assigned.
- Knowledge of HUD, and other federal, state, and local policies, procedures, and regulations related to the operation of a public housing authority regarding procurement.
- Knowledge of the principles and practices of procurement as identified by Code of Federal Regulations, HUD and DHC procurement policy manuals, guides and handbooks, and the Uniform Commercial Code.
- Knowledge of assigned commodities and services including sources of supply, markets, price trends, grades, and qualities.
- Knowledge of common business practices relating to the purchase, pricing, terms, shipment, taxes, and payment for commodities and services.
- Knowledge of the principles and practices of budgeting and budget administration
- Knowledge of report preparation techniques
- Knowledge of modern office procedures and equipment including copier, computer, calculator, fax, etc.
- Ability to interpret and apply insurance regulations as applicable to procurement policies.
- Ability to analyze data for report submissions.
- Ability to plan, organize, and complete routine work and special projects in order to meet organizational goals and deadlines.
- Ability to develop, establish and maintain effective working relationships with employees, officials, and the general public.
- Ability to communicate orally in English language with customers, co-workers, vendors and the public in face-to-face and one-to-one settings, or using the telephone.
- Ability to make arithmetical calculations with accuracy and speed manually and through use of a calculator.
- Ability to enter data into a terminal, PC, or other keyboard device.
- Ability to express ideas clearly in writing in the English language.
- Ability to resolve inquiries and complaints from the public
Physical Effort and Working Conditions
Work is principally in a sedentary but requires mobility between buildings and offices. The work involves normal risks or discomforts associated with an office environment. The work area is usually adequately lighted, heated, and ventilated.
The incumbent must have or be capable of obtaining a valid State of Michigan Driver’s License, be capable of obtaining both a State of Michigan and City of Detroit Police Department criminal investigation clearance, be able to pass a drug screening test administered by the Detroit Housing Commission or the appointed designee, be insurable under the agency’s insurance policy, and be bondable.
Minimum Qualifications (Education/Experience)
A Bachelor’s degree in business administration, public administration, or closely related field plus three (3) years of progressively responsible experience in procurement and contracting for a public (government) agency or large corporation that has a formalized procurement process whereby procurement actions and contract award recommendations must be justified and documented in writing with increasingly responsible buying and contract administration experience; or an equivalent combination of education and experience.
Salary: $40,000 w/ benefits & Pension Plan
How to Apply:
Submit cover letter; resume detailing your qualifications and work experience to: Venesta Jones, Detroit Housing Commission, 1301 E. Jefferson, Detroit, MI 48207 or apply online at www.dhcmi.org under the Careers Tab.
|This JOB ANNOUNCEMENT should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibiliteis and taskd other than those stated in this description.|