Job Title: Capital Asset Manager
The purpose of this position is to plan and implement the Capital Fund Program (CFP) including modernization, demolition, disposition, acquisition and other related grant funded activity which may include emergency, security, energy efficiency or hazardous material activities. Act as the Contracting Officer Technical Representative (COTR) for all CFP, related grant activities and as needed for casualty loss damage claim activities. Exercise fiduciary responsibility for the accurate tracking and reporting of expenses and activities against grant funds. Assist with the preservation and restoration of physical properties as needed to support the Asset Management Department. Assist with the PHA Plan, Capital Plan and other related planning documents. Prepare periodic reports to HUD and other agencies as needed to support CFP activity. Duties include developing long-term resources, supervising staff, preparing budgets, attending meetings, making recommendations, overseeing financial proposals, and monitoring program compliance. The incumbent directs and coordinates activities in order to achieve maximum efficiency by working with subordinates to establish goals, policies and procedures, and working with outside organizations and contracted professional service consultants to provide needed services. Work is evaluated based on results and compliance with relevant guidelines. This position works under the general supervision of the Executive Director.
The incumbent supervises a staff of two (2) to six (6) which may include one or more Construction Managers, Financial Analysts, Technical Services Specialists and Administrative staff.
Essential Job Functions
The incumbent will be required to administer contracts as well as supervise staff also administering contracts to ensure compliance with funding regulations and contractual obligations.
- Plan capital projects.
- Develop and execute Capital Plan activities
- Act as a liaison to the Asset Management Department to ensure Capital activities meet the needs of staff and residents.
- Coordinate architect/engineer design services, including development of scope, drawings and technical specifications to achieve agency goals.
- Prepare or oversee the preparation of bid documents
- Attend and provide technical assistance during pre-bid conferences and bid phase
- Review and analyze bid documents and provide award recommendations
- Oversee projects and monitor progress.
- Prepare and maintain contract files, contract master list, and other files as needed.
- Represent DHC at pre-construction and construction progress meetings
- Coordinate site inspections of work in progress.
- Review contractor’s progress payments and coordinate payment processing.
- Coordinate resolution of construction claims and complaints from contractors and residents.
- Monitor program obligations and expenditures.
- Monitor compliance with Davis-Bacon labor standards through contracted activity including responding to complaints funds are not distributed to subcontractors and workers as required.
- Monitor Section 3 compliance for construction contracts.
- Coordinate contract completion, final inspections and acceptance of work.
- Closeout contracts including receiving necessary approvals, reports and warranties from external and internal entities as needed.
- Conduct warranty inspections on construction activities.
- Prepare reports as required/needed.
- Participate in the preparation and submission of the Public Housing Agency Plan.
- Participate in the preparation of the Capital Plan and Five-Year Action Plan.
- Prepare CFP Performance and Evaluation Reports (P&E) and Budget Revisions for CFP Grants.
- Complete Section 3 Summary Report.
- Prepare grant closeout Actual Modernization Cost Certificate and supporting P&E Reports
- Prepare Semi-Annual Labor Standards Enforcement Report.
- Complete reporting on energy upgrades through CFP in EPIC
- Prepare monthly reports, including PHAS CFP indicator data, contract Budget Summary report for open CFP work projects, contract status report.
- Oversee the preparation, receipt and recording of environmental review records to support CFP.
- Oversee and complete the preparation of documentation required to support demolition and disposition activity.
- Prepare and monitor the recording of documentation to support demolition and disposition activity.
- Assist with the efforts to acquire new properties or be awarded new funding sources.
- Orally present Capital Fund activities as requested to support program and agency goals. Presentation may include DHC Board, residents and public.
- Prepare documentation as needed to support Capital Fund activities including but not limited to financial audits or entities such as HUD, OIG, DEQ, EPA, OSHA, etc.
- Provide environmental guidance and direction.
- Review and recommend improvements to existing environmental programs for compliance assurance.
- Prepare permit applications and agreements as needed by regulatory agencies.
- Obtain, maintain, modify and renew environmental permits and licenses.
- Identify environmental accidents and propose corrective actions.
- Assist in developing project proposals and statement of work and determine overall budget and schedules.
- interact with the various local, state and federal agencies such as HUD, OSHA, BSEED, EPA, Insurance carriers, Local Fire/Police, and many others for permitting and inspection requirements.
- Ensure compliance with all environmental and health regulations, as well as keeping abreast of any changes to EPA-Environmental laws and regulations that potentially impact the organization.
- Update and maintain reporting within HUD’s EPIC, Energy and Performance Information Center (EPIC).
- Supervise assigned staff
- Conduct pre-employment interviews and make hiring recommendations.
- Interpret and apply DHC personnel policies, departmental policies, and other relevant policies and procedures.
- Review time and leave reports for subordinates.
- Prepare and review performance appraisals and discuss with subordinates as appropriate.
- Counsel employees regarding job performance and document in accordance with established procedures.
- Recommend disciplinary action as needed.
- Recommend training opportunities
Perform other duties as assigned.
- Knowledge of HUD, and other federal, state, and local policies, procedures, and regulations related to housing authority construction projects.
- Knowledge of the DHC operational policies and procedures.
- Knowledge of the principles of management and supervision.
- Knowledge of the principles and practices of communication.
- Knowledge of the principles and practices of budgeting and budget administration, contract negotiation, procurement, real estate development, grants management, project management and construction management.
- Knowledge of local, state, and federal environmental regulations.
- Knowledge of construction software; i.e., estimating, project management and scheduling software.
- Knowledge of standard office procedures, including filing, and standard office equipment, including computer, fax, copier, telephone system.
- Knowledge of public housing management software programs and standard office software programs including Microsoft Windows and Office programs.
- Knowledge of report preparation techniques.
- Knowledge of the principles and practices of accounting and finance.
- Knowledge of modern office equipment including copier, computer, calculator, fax, etc.
- Ability to develop and establish effective working relationships with employees, and officials.
- Ability to compile data and prepare reports.
- Ability to analyze reports and data, compare to budgets, and formulate recommendations.
- Ability to use sound judgment to make and implement decisions.
- Ability to effectively initiate and manage work projects.
- Ability to effectively relate to and deal with public and private agencies in order to accomplish organizational goals and complete projects.
- Ability to communicate effectively, both orally and in writing, with groups and individuals.
- Skill in compiling and analyzing data.
Physical Effort and Working Conditions
Work is generally sedentary. However, work may require long periods of standing, walking over rough or uneven surfaces, bending, stooping, climbing or similar activities. The work involves normal risks or discomforts associated with an office environment, but it also requires visits to construction sites and other hazardous areas. The work area is usually adequately lighted, heated, and ventilated.
The incumbent must have or be able to acquire a valid State of Michigan Driver’s License; be capable of obtaining Federal, State of Michigan and City of Detroit Police Department criminal investigation clearances; be bondable and pass a drug screening test administered by the Commission or other source as designated by the Commission.
Minimum Qualifications (Education/Experience)
Bachelor’s degree in business, finance, construction management, planning, community development, public administration, or related field, plus 5 years of progressively responsible experience in planning, community development, grant administration, project management, or equivalent, which includes 3 years of experience in public housing or construction accounting and grant administration, or any combination of education and experience. Supervisory experience required. Master’s degree preferred.
|This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all job duties listed, some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description|
Although marijuana has been legalized under Michigan law, it is a Schedule I controlled substance and is illegal under federal law. As a federally funded agency DHC’s employees are NOT permitted to use or possess any form of marijuana for medical or recreational purposes. Any applicant for employment who tests positive for marijuana during a pre-employment drug screening shall be ineligible for employment with DHC. Any applicant for employment who advises DHC that s/he uses any form of marijuana will be ineligible for employment with DHC. DHC is unable to grant a request for a reasonable accommodation to use marijuana under any circumstance.
SALARY: $75.000 - $90,000 per year + full benefits and defined contribution retirement plan
HOW TO APPLY:
Submit cover letter, and resume detailing your qualifications/work experience and Voluntary Self- Identification forms to: Detroit Housing Commission
1301 E. Jefferson
Detroit, MI 48207
Apply online at www.dhcmi.org under Careers