Job Title: ACCOUNTING GENERALIST (NON-EXEMPT)
The purpose of this position is to assist and support all the functions of the Finance Department. The Accounting Generalist is responsible for all the files and mailings within the Finance Department, being the point of contact for utility companies, office supplies, and office machinery. This position also performs administrative and basic accounting functions to assist the department.
This is a non-supervisory position.
Essential Job Functions
Tasks and responsibilities for this position include, but are not limited to:
- Perform all departmental filing and maintain all files. Including tracking of the required retention and purging per DHC policies
- Receives, sorts, and distributes mail and faxes in a timely and accurate manner
- Ensure all departmental mailings are completed and sent on a timely basis.
- Maintain adequate office supplies for Finance Department use; Initiate procurement of other items (e.g. training classes, publications, office equipment) as directed by supervisor and in accordance with DHC procurement procedures.
- Act as liaison with repair technicians for departmental equipment and machinery when needed.
- Primary DHC contact with utility companies, to coordinate turn-on and shut-off, theft issues, new services, non-payment, schedule actual readings, and related duties.
- Track postage usage, allocate by department, and re-order when needed.
- Assist with accounting tasks including cash receipts, journal entries, tenant charges and vendor invoicing.
- Backup of other finance personnel as needed in accordance with the Finance Department’s internal controls and DHC policies and procedures.
- Perform administrative assignments with minimal direction for CFO & Accounting Manager. May include support for others in department as well.
- Create finished documents from notes or outlines, including letters, memos, project summaries, meeting agendas, meeting minutes, spreadsheets, and presentations.
- Answer incoming telephone calls for the department; answer questions, resolve issues, take message, or forward calls to appropriate person or department.
- Coordinate and complete significant special projects independently or in cooperation with other groups.
- Maintain training records for the department.
- Establish a data base for departmental goals and priorities.
- Maintain privacy and confidentiality.
- Performs data entry functions as required; inputs and tracks data accurately on a regular basis utilizing DHC’s system of record, and Microsoft office systems such as Excel, reconciles accounts and sends out correspondence on behalf of the Commission.
Perform other duties as assigned.
- Knowledge of the Detroit Housing Commission policies and procedures
- General knowledge of accounting practices and procedures
- Knowledge of accounting-related software
- Skill in accurate and efficient data entry
- Skill in Microsoft Excel and Word
- Ability to read and understand accounting texts, policies and procedures
- Ability to communicate effectively orally and in writing
- Ability to operate most standard office equipment such as personal computers, postage machine, fax machine, copier, 10-key calculator, etc.
- Ability to understand oral and written instructions
- Ability to establish and maintain effective working relationships with supervisor, co-workers, persons from other departments and vendors
Physical Effort and Working Conditions
Work is principally sedentary. No special physical demands are required. The work involves normal risks or discomforts associated with an office environment. The work area is usually adequately lighted, heated, and ventilated.
The incumbent must be capable of obtaining federal, state and city police criminal investigation clearances and pass a drug screening test administered by the Commission or other source as designated by the Commission. The incumbent must be bondable.
Associates Degree in Accounting or related field or equivalent number of completed courses with at least two (2) in accounting; four (4) years of clerical experience in housing or related industry; satisfactory work history.
SALARY: $40,000. Offers full benefits and defined contribution retirement plan
Submit cover letter, and resume detailing your qualifications/work experience and Voluntary Self- Identification forms to:
Detroit Housing Commission
1301 E. Jefferson
Detroit, MI 48207
Apply online at www.dhcmi.org under Careers.